Registration Specialist

Report To: Practice Administrator
At GrayHawk Health, we partner with payors, health care systems, and physician practices to deliver coordinated evidence-based models of care into the homes of our older adult patient population to radically reduce costs and drive superior health outcomes. Our powerful resolve to assist each patient compels us to take on their sufferings as our own, challenging our limitations so that we may Empower all People to Live Well!
Position Summary:
The Registration Specialist is responsible for scheduling and routing of In-Home appointment logistics for all applicable programs with the GrayHawk Health team of Traveling Nurse Practitioners and Medical Assistants. They work closely with the medical onboarding team to interface with patients directly after initial appointments have been set to optimize provider schedules. They will coordinate regularly with the Practice Coordinator and other member of the care team regarding in-home follow up appointments.
The Registration Specialist will utilize routing optimization to plan patient routes for all Providers and Medical Assistants on our traveling team. They will be responsible for distributing travel plan and pertinent patient information needed to each individual and being the point of contact between the patient and the provider regarding date and time of service. They will stay in communication with the traveling team throughout the day to make any necessary changes to the schedule and provide support where needed.
The Registration Specialist will be responsible for patient reminder phone calls for in-person appointments and will manage the schedules for accuracy based on completion at the end of each work session. They will be responsible for keeping accurate records for no shows or missed appointments to ensure follow-up on rescheduling when needed.
The Registration Specialist is detail-oriented with excellent communication skills and basic understanding of patient demographic registration. They will act as an additional resource to ensure patient insurance information has been verified in the EMR at the time of service.
The Registration Specialist Performs duties in support of GrayHawk Health/RehnCare’s mission to ensure the highest quality of patient care is delivered in an economically sound and efficient manner. The age range of patient populations served: Primarily mid 50’s to elderly
Duties include but are not limited to:

Route Optimization and communication to Traveling Clinical Team
Scheduling Coordination and Communication to patient
Insurance Eligibility and Verification
Coordination and assist onboarding team with daily workflow

· Strong Telephone/Communication Skills
· Technical skills to master logistics software
· Knowledge of scheduling within EMR
· Stays up to date on program and service changes
· Stays up to date on Insurance coverage and annual changes
· Follows health plan requirements and protocols
· Completes registration and scheduling of CRNP visits
· Maintains a positive demeanor and good customer service with patients
· Confirm all visits by calling the day before or Friday for Monday visits
Education and Training:
· Associate Degree in Health care or related field
· Experience working in healthcare related scheduling or dispatch
· A minimum of 3 years healthcare related experience
· 1 year of Medical Office front desk and scheduling experience
Skills: Competencies in key elements of nursing care or related field
· Ability to work with a team
· Ability to build quick and sustainable relationships
· Flexibility and Adaptability
· Proficient in Microsoft Word and Excel
· Experienced in the documentation of clinical information in an EHR
· Good collaborator
· Critical Thinking and Reasoning
· Effective Communicator- verbal and written
· Possess Empathy
· Strong Interpersonal skills
Job Type: Full-time

Dental insurance
Health insurance
Life insurance
Paid time off
Vision insurance


8 hour shift

Ability to commute/relocate:

Chesterbrook, PA 19087: Reliably commute or planning to relocate before starting work (Required)


Associate (Preferred)


Healthcare: 3 years (Preferred)
Medical Office Scheduling: 1 year (Preferred)
Verification of Insurance Eligibility: 1 year (Preferred)

Work Location: One locationHealth insurance






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