Legal Assistant – Labor & Employment Unit

Company Description
A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer

Impact – The work you do here matters to millions.
Growth – Philadelphia is growing, why not grow with it?
Diversity & Inclusion – Find a career in a place where everyone belongs.
Benefits – We care about your well-being.

Agency Description
The Labor & Employment represents each of the City of Philadelphia’s departments, agencies, boards and officials in litigation and counseling matters. Attorneys appear daily before the Civil Service Commission, AAA arbitrations, and agencies such as the Pennsylvania Labor Relations Board, the EEOC and the Philadelphia Commission on Human Relations and litigate in federal and state courts.

Job Description
The Legal Assistant will work to support the attorneys by performing legal work in addition to clerical duties. The Legal Assistant communicates on a daily basis with members of the public, attorneys, judges, and department heads. The Legal Assistant will work with other Legal Assistants and Clerks as part of a team to ensure that the responsibilities of the unit are met.
Essential Functions
Administrative duties

Compile the quarterly report
Compile daily/weekly reports as needed for the Chief, the Chief’s chain of command, discovery and Right To Know Requests
Input data into case management system regarding all matters handled by the unit
Assist in preparing witnesses for hearings and requesting discovery
Coordinate appearance of court reporters and technology providers
Prepare court notices, subpoenas for documents and witnesses, trial exhibits
Schedule Independent Medical/Psychological Examinations, depositions
Interview City employees as part of investigations to determine liability and prepare the witnesses for hearings
Follow up on action items
Liaise with client departments, including Police Labor Relations and Mayor’s Office of Labor Relations, and opposing counsel to achieve the above

Clerical work

Set up all new cases files, typically for Arbitration and PLRB matters
Maintain attorney and group calendars for all hearings
Copy, scan, fax and hand-deliver documents
Redact sensitive information from discoverable documents
Preserve electronic copies of documents all grievances/ULP packages received from MOLR (grievance demand, notification of hearing date, arbitrator resume/arb letter (if one exists)


Duties as the Senior Legal Assistant and Chief require
Assisting attorneys with the logistics of case management, document preparation and trial.

Competencies, Knowledge, Skills and Abilities

Ability to maintain large volumes of documents and data utilizing databases such as SharePoint;
Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude;
Knowledge of City procedures is a plus;
Excellent time management and organizational skills;
Excellent written and oral communication;
Ability to work in a demanding and fast-paced setting;
Ability to work productively on one’s own, and collaboratively;
Knowledge of legal concepts such as attorney-client privilege and relevance.

The Law Department supports a robust work-life balance. Working hours are 37.5 hours per week, Monday through Friday. Our team is currently hybrid with both virtual and in-office days. The in-office requirement is 15 hours per week – essentially two days – or as otherwise needed, based on business needs, such as in-person hearings or client meetings. Staff can opt to come into the office each day if desired.

The ideal candidate will possess a bachelor’s degree or paralegal certificate and/or experience as an administrative assistant with specific experience with contract drafting and management.
Additional Information
TO APPLY: Interested candidates must submit a cover letter and resume.
Salary Range: Up to $52,323 – Commensurate with education and experience
Did you know?

We are a Public Service Loan Forgiveness Program qualified employer
25% tuition discount program for City employees (and sometimes spouses and dependents as well) in partnership with area colleges and universities
We offer Comprehensive health coverage for employees and their eligible dependents
Our wellness program offers eligibility into the discounted medical plan
Employees receive paid vacation, sick leave, and holidays
Generous retirement savings options are available

The successful candidate must be a city of Philadelphia resident within six months of hire

Please note that effective September 1, 2021 the City of Philadelphia is requiring all new employees to present proof of vaccination against COVID-19.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to [email protected].
For more information, go to: Human Relations Website:
Health insurance






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