Academic Program Officer

SHIFT: Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP)—named America’s 2022 Best Large Employer by Forbes—offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.
At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP’s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.
We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
The Academic Program Officer is responsible for the continual development of academic support systems for Children’s Hospital research trainees and/or faculty. This role will provide leadership in the development and implementation of enhanced academic programs, and support the long term growth and success of the office. This position is fully remote but will require regular travel to Children’s Hospital of Philadelphia campus for monthly programming and other in-person events.

What you will do

Program management and coordination
Proactively conceptualize, design, implement, and evaluate new programs to support areas of need
Present material to relevant audiences
Design, conduct and analyze program evaluations and implement areas for improvement
Management and continual improvement of ongoing programs, seminar series, and events
Coordinate with internal administrative departments and dependencies to jointly develop and/or enhance academic programs and services that benefit stakeholders
Program coordination including scheduling dates, reserving rooms, ordering catering, etc.
Develop and enhance academic support systems
Develop and disseminate enhanced resources for NIH award applicants at Children’s Hospital including resources, templates, and timelines. Liaise with stakeholders across the organization to streamline access to and dissemination of these materials.
Consult on issues that arise regarding mentorship, lack of productivity, etc.; ability to exercise discretion and maintain confidentiality in these scenarios
Serve as office point of contact and as intra- and inter- institutional liaison
Enhance office’s ability to proactively reach out to stakeholders at defined touchpoints
Work with the relevant committees to help guide programming and keep office connected to stakeholder needs, including coordinating meetings, creating agendas for advisory/programmatic and lead subcommittees/committee working/ad hoc groups
Serve as a point of contact for internal and external partnerships
Develop communication strategies and outreach mechanisms to maximize/promote the functionality of office’s programmatic offerings and support services
Support the office’s “open door policy,” and serve as a resource for all questions related to trainee and/or faculty development at Children’s Hospital
Data management
Management of stakeholder information management systems including the management of all related data requests and initial reporting
Identify gaps in data availability and improve data collection as possible
Modify tracking database to keep with continually changing reporting needs and requirements
Serve as the liaison to all database target groups including leadership and administrators
Identify and collect information related to trainee and/or faculty stakeholders for use in institutional strategic initiatives, grant applications, etc.
Strategic planning
Assist in the development and implementation of strategic initiatives to grow the audience and services of the office
With office leadership, develop strategic planning initiatives in relation to academic support services. Ensure that milestones for each initiative are current and met in the proper time frame. Serve as the point of contact and team leader for the implementation of academic programming initiatives

Education Qualifications

Master’s Degree Required
Master’s Degree Science, Biomedical or health related area Preferred

Experience Qualifications

At least one (1) year academic, clinical or research experience. Required and
At least one (1) year project planning, organizing and execution experience Required
At least three (3) years academic, clinical or research experience Preferred
At least three (3) years project planning, organizing and execution experience Preferred
academic or research administration or management Preferred

Skills and Abilities

Advanced knowledge of the key functional areas of administration, education, and training in a research environment
Advanced proficiency with office software (Microsoft Office) including word processing, spreadsheet, presentation and database software (Word, Excel, PowerPoint, Access)
Excellent verbal and written communications skills
Excellent interpersonal skills
Excellent time management skills
Excellent organizational skills
Strong presentation skills
Strong leadership skills
Ability to work independently with minimal supervision
Ability to convey complex or technical information in an easy to understand manner
Ability to collaborate with stakeholders at all levels

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, professionals working onsite—at any CHOP location, for any portion of time—must be vaccinated for COVID-19.
Learn more.

CHOP also requires employees who work in patient care buildings to receive an annual influenza vaccine. Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

EEO / VEVRAA Federal Contractor
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