Academic Coordinator – Anesthesia

SHIFT: Day (United States of America)

Seeking Breakthrough Makers

Children’s Hospital of Philadelphia (CHOP)—named America’s 2022 Best Large Employer by Forbes—offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation.

At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. Join us as we build on our promise to advance pediatric care—and your career.

CHOP’s Commitment to Diversity, Equity, and Inclusion

CHOP is committed to building an inclusive culture where employees feel a sense of belonging, connection, and community within their workplace. We are a team dedicated to fostering an environment that allows for all to be their authentic selves. We are focused on attracting, cultivating, and retaining diverse talent who can help us deliver on our mission to be a world leader in the advancement of healthcare for children.

We strongly encourage all candidates of diverse backgrounds and lived experiences to apply.

A Brief Overview
Under the direction of the Vice Chair for Education and the Administrative Manager of Faculty Affairs, the Academic Coordinator for Anesthesiology and Critical Care Medicine is responsible for supporting the appointment, reappointment, and promotion processes associated with the employment of Perelman School of Medicine faculty in the Department of Anesthesiology and Critical Care Medicine and the Divisions of General Anesthesiology, Cardiac Anesthesiology, Critical Care Medicine, Cardiac Critical Care Medicine and Basic Science. These functions are critical to the recruitment and retention of Department faculty, of which there are approximately 150 Penn faculty within the department.

What you will do

In support of faculty/physician appointments, reappointments and promotions:

Prepares correspondence related to the Department’s Committee on Appointments and Promotions (DCOAP), including: recruitment, appointments, reappointments, promotions, extensions, sabbaticals, reductions in duties and other leaves and terminations

Prepares documents and schedules meetings of faculty/division chiefs with the DCOAP leadership regarding faculty development

Prepares and compiles required materials: Education Database binders; Clinical Performance Evaluations (CPE); extramural consultant expertise statements; dossiers

Reviews faculty curriculum vitae in the Faculty Expertise Database System (FEDS); communicates required edits to faculty

Gathers required data for Affirmative Action forms

Processes faculty and CHOP physician employment agreements

Drafts education reports for all faculty candidates

Files and organizes paperwork/electronic materials

Aids in the preparation of documents for faculty appointment, promotion and reappointment dossiers.
Posts and monitors ad postings and adherence to Penn search compliance guidelines
Files and organizes paperwork/electronic materials
AC and Clinical track appointments and promotions (Associate/Full Professor), solicit and track all requests for letters of recommendation and clinical performance evaluation
Tenure, CE and Research track appointments and promotions (Associate/Full Professor), vet and submit faculty extramural consultants letter lists to the university
Processes annually all (internal) secondary appointments and reappointments
Aids the Faculty Affairs Manager in preparing documents for faculty 5th year reviews (annually)

Education Qualifications

Bachelor’s Degree Required

Experience Qualifications

At least two (2) years administrative or coordination experience. Required
At least three (3) years administrative experience, human resources and/or academic experience Preferred

Skills and Abilities

Computer literate; proficient in MS Office applications (Word and Excel)
Ability to deal effectively and courteously with the public and all levels ofHospital, University and Board level personnel
Strong interpersonal and organization skills.
Consistently high level of discretion in handling confidential and sensitive information.
Developed verbal, written and interpersonal communication skills.
Detail oriented.Excellent organizational and time management skills; demonstrated ability to manage multiple priorities in high volume environment.
Strong coordination and problem solving skills, with proven ability to meet deadlines.
Willingness to learn new tasks and adapt to change
Independent; ability to work effectively semi-autonomously

To carry out its mission, CHOP is committed to supporting the health of our patients, families, workforce, and global community. As a condition of employment, professionals working onsite—at any CHOP location, for any portion of time—must be vaccinated for COVID-19.
Learn more.

CHOP also requires employees who work in patient care buildings to receive an annual influenza vaccine. Employees may request exemptions for valid religious and medical reasons. Start dates may be delayed until candidates are immunized or exemption requests are reviewed.

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